How do I create, edit, and close job openings?

Creating great openings is your first step towards attracting awesome candidates. Here at Recruiterbox we've made the opening creation process simple - to help you get up and running quickly!

How do I create an opening?

Creating an opening is quite easy! Watch the video below, or read on to learn more!

  • Click " Openings " on the left bar of your Recruiterbox screen

  • Your openings dashboard will display. Click on "Create Opening" to begin creating your opening.

  • You can now enter your Opening Title, Location, Job Type, Team (if applicable) and Job Description.  These details are what the candidate sees when they are looking at your job opening. Keep in mind that detailed job descriptions go further to attract the excellent candidates that you are looking for!

  • If you have another opening in your account with similar details, you can use the "Copy Details From" link on the top right corner of the page, to copy forward previous opening details into this one.

  • When entering the job's location, we'll present you with suggestions. Selecting one of these suggestions from the Google Dropdown menu will ensure correct placement on job boards, if you post to those.

  • Below the public opening details, you'll have a spot to add any internal details.  These can be set up via Settings > Additional Fields on Opening.  These fields are only visible to your team internally, when logged in to Recruiterbox.

  • To continue forward, click "Save and Proceed"

  • On the next screen, you will see the stages the candidate will progress through during the hiring process. The first stage in this list will be the one the candidate lands in when they apply to the opening.

  • Edit any of the stages by clicking the pencil. Change the order of the stages by dragging the dotted square to the left of the stage name

  • Add a new stage by the "+ Add a stage" button at the bottom of the stage list.

You can read more about manage stages on this article, here.  

  • If your team is using the Openings Approval feature, you'll have a chance to send for approval now.  Otherwise, you can continue forward.  
  • On the next screen, you will have options for adding candidates to your opening

  • Click "View Opening Details" at the bottom of this page to move forward with your opening, and see the details inside of your account. 

How do I view the opening, or edit the details?

  • Click " Openings " on the left bar of your Recruiterbox screen

  • Your openings dashboard will display. Click on the name of the opening that you'd like to view or edit:

  • The opening details will display with tabs - "Job Details", "Candidate Sources","Workflow", and "Comments". You can add a tag to the opening (this helps you organize openings) by clicking "Add Tag" underneath the job title and location. To change the details of the opening, including the job title, location, and description, simply click on "Edit Job Details":

  • In the "Candidate Sources" tab you will find the application link URL and the application email address (used to forward resumes into the system)

  • In the "Workflow" tab you will find links to edit the application form, to create or change the auto-response settings (used to send an email response to candidates when they apply), and to manage the hiring workflow

What do I do when I am done hiring for a position and I want to close it?

When you are finished hiring for a position you can close it by archiving it. Archived openings do not count towards your opening count for billing. Here is how you archive an opening:

Note: An "Archived" opening can be unarchived at any time, but if you choose to delete an opening, it will be deleted permanently. "Archive" is usually your best option unless you're sure you want to delete.

  • Click " Openings " on the left bar of your Recruiterbox screen

  • Your openings dashboard will display. Click on the name of the opening that you want to archive

  • The opening details will display. Here you can click the menu option (three dots) on the right side of the screen to Archive the opening. (You can revert the opening back to published at any time here as well)

Questions? Feel free to reach out at any time!